Who we are

The Graduates Chamber ("we", "us"). Contact: hi@thegraduateschamber.site. Website: www.thegraduateschamber.site (hosted on Systeme.io).

What data we collect

  • Contact & registration: name, email, optional message.

  • Event data: attendance, preferences you share.

  • Payment data: donations are processed by PayPal; we receive confirmation of payment and donor name/email but not full card details.

  • Technical data: IP address, device information, and cookies (see Cookie Policy).

Why we use your data (legal bases)

  • Consent: sending event emails; storing optional messages; non‑essential cookies.

  • Contract: delivering your registration, reminders, and replay access.

  • Legitimate interests: site security, anti‑spam, improving our offerings.

How we use your data

  • Register you for events and send confirmation/reminders.

  • Provide replay links and integration resources.

  • Manage optional donations via PayPal.

  • Respond to contact requests and privacy requests.

  • Maintain site security and performance.

Sharing & processors
We use trusted providers to run our services:

  • Systeme.io (site, pages, email automation)

  • Zoom (live event)

  • PayPal (donations)

  • Email providers (transactional email)

  • Cloud storage (e.g., Google Drive/YouTube for replays)
    These providers process data on our behalf under their privacy terms. We don’t sell personal data.

International transfers
Some providers may process data outside your country. We rely on appropriate safeguards such as Standard Contractual Clauses where required.

Data retention

  • Registrant data: up to 24 months after the event (for follow‑up offerings and records), unless you opt out sooner.

  • Contact messages: 12 months.

  • Donation records: per accounting laws (7–10 years, depending on jurisdiction).

  • Cookies: see Cookie Policy for durations.

Your rights (EU/UK GDPR and similar laws)

  • Access, correct, delete, or limit your data.

  • Object to certain processing; withdraw consent at any time.

  • Portability of data you provided.

  • Lodge a complaint with your local data authority.
    To make a request:     hi@thegraduateschamber.site.

Children
Our events are for adults (18+). We do not knowingly collect data from children.

Security
We use reasonable physical, technical, and organizational measures to protect data. No method is 100% secure.

Updates
We may update this policy. Changes will be posted on this page with a new "Last updated" date.

Last updated: November 2025

© The Graduates Chamber